At Protogramma Informatics, as a certified Microsoft Solutions Partner – Modern Work with years of experience managing hundreds of Microsoft 365 licenses for businesses of all sizes, we know how to turn Microsoft tools into a real competitive advantage for our clients.

In today’s article, we’ve gathered some of the most useful productivity hacks and tips for Microsoft 365 and Teams—the same ones we apply daily in organizations just like yours!

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Productivity Hacks with Microsoft 365

1. Organize your email in Outlook:
   Create rules for automatic sorting, flagging important messages, and setting follow-up reminders. This way, you’ll never miss a critical communication.
2. Real-time collaboration:
   Co-edit Word, Excel, or PowerPoint documents with your team via OneDrive or SharePoint. Instant updates and avoiding duplicate files increase your speed and accuracy.
3. Time-saving shortcuts:
   Use essential shortcuts (e.g., Ctrl+Shift+M for a new email, Ctrl+E for search in Outlook, Ctrl+N for a new chat in Teams) to save time every day.
4. Use @mentions for instant notifications:
   When you want to get someone’s attention in an email or document comment, use @name so they receive a notification and can respond quickly.
5. OneNote for note organization:
   Organize your notes in digital notebooks, share them with your team, and sync them across all your devices.
6. Outlook Categories & Flags:
   Use categories and flags to organize your tasks and emails, so you never forget important actions.
7. File management with OneDrive:
   Store all your important files in OneDrive for automatic backup and easy access from anywhere.

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Teams: Beyond Meetings

1. Create channels for each project or department:
   Organize your work into themed channels, so every team has its own “space” for files, conversations, and tasks.
2. Integrate apps & automations:
   Use Planner for task management, Forms for quick polls, or even custom bots for automated processes—all within Teams.
3. Efficient meetings:
   Record meetings, share your screen, use chat for notes, and assign tasks directly during the meeting. Nothing gets left behind!
4. Pin important channels & chats:
   Pin your most important channels or chats in Teams, so you can always find them easily and never miss what matters.
5. Use @mentions and tags:
   Notify specific people or groups with @name or tags, so they receive alerts for important messages.
6. Share files directly in channels:
   Upload and share files directly in channels, so everyone has access to the latest version.
7. Use polls & quick surveys:
   Integrate quick polls to gather feedback or make decisions instantly within your team.

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Why Protogramma Informatics?
Our team consists of certified experts with deep knowledge of Microsoft solutions and experience in managing complex digital transformation projects. We’re by your side every step of the way—from selecting and customizing the right tools to training and daily support.

Need more?
Contact us for personalized advice, training, or to discover how you can make the most of Microsoft 365 and Teams in your business.